Export your staff list and upload it to Leavely. We map the columns, import everyone, and set up their leave balances for you. No re-typing, no card needed to start.
Cancel anytime · No card needed to start · UK-hosted
You already have the data. We do the heavy lifting — so you’re up and running today, not next month.
Download from your spreadsheet or current system as CSV — or send us your file and we’ll import it for you.
We auto-detect the usual column names — names, emails, start dates and remaining allowance. If your headers differ, rename them to match our template.
Everyone’s invited, balances are set, and approvals are ready the same day.
Export your staff list as CSV, and the fields it will almost certainly contain map straight onto the Leavely template.
Most HR-system staff exports contain the same handful of fields. Here’s where each one goes in the Leavely import template — the importer auto-detects the usual header names. If yours differ, rename the header row to match the template, or send us your export and we’ll import it for you.
| Common export field | Leavely template column |
|---|---|
| First name / forename | First name |
| Last name / surname | Last name |
| Email address | |
| Department / team | Department |
| Job title / role | Role |
| Start date / employment start | Start date |
| Holiday entitlement / annual allowance | Annual leave entitlement |
| Line manager / reports to | Manager email |
Column names look different in your export? Rename the header row to match the template — or send us your export and we’ll import it for you.
Download the templatePrefer paper? Print the step-by-step switching checklist and tick it off as you go.
If any of these sound familiar, you’ve outgrown the spreadsheet.
“Two people booked the same week off and nobody noticed.”
A live team calendar with automatic clash warnings before anything is approved.
“Allowances are wrong by half a day and you can’t prove why.”
Automatic accrual, pro rata and a full audit trail for every change.
“It all lives on one person’s laptop.”
Cloud-based, role-based access, UK-hosted. Available to everyone who needs it.
Leavely does leave and absence really well — so you pay only for leave management, not a stack of HR modules you don’t use.
| Leavely | Spreadsheet | Bundled HR suite | |
|---|---|---|---|
| Time to set up | Minutes — import your team from a CSV | Hours of manual setup, then constant upkeep | Onboarding calls and configuration projects |
| Cost predictability | One simple per-user price, every feature included | “Free” — but paid for in admin time and errors | Tiered plans and modules you may not use |
| Leave clash detection | Built in — warns you before approval | None — you have to spot clashes yourself | Usually included |
| Accrual & carryover | Automatic, with UK rules built in | Manual formulas that break | Usually included |
| Data export on exit | Export your data anytime, no lock-in | It’s your file already | Varies by provider |