Built for healthcare

Staff Management Software
for Healthcare

Keep leave, sickness evidence, Bradford Factor scores, return-to-work notes, rotas, and clock-ins together for GP surgeries, dental practices, and private clinics.

Free 14-day trial. No credit card required.

14 days

free trial

Monthly

self-serve billing

£8

per user/month

Sound familiar?

These are familiar administration problems for practice teams. Leavely gives managers a clearer operational record.

Leave and cover live in different places

Requests, rotas, sickness notes, and cover conversations are easy to separate across inboxes and spreadsheets. The result is repeated checking before a manager can make a decision.

Staffing evidence is scattered

Leave decisions, fit-note details, return-to-work notes, rotas, and clock-ins often sit in different files, making the provider's own review harder to reconstruct.

Teams are hard to compare

Departments and teams need a consistent leave and sickness workflow even when clinical cover decisions remain local and role-specific.

Leave Management for Clinical Staff

Manage annual leave, sick leave, study leave, and compassionate leave across GPs, nurses, dentists, hygienists, receptionists, and support staff. Staff request leave from their phone. Managers approve in one click.

  • Separate policies for clinical and non-clinical staff
  • One-click leave approvals from any device
  • Automatic balance tracking per leave type
  • Leave calendar with team-wide visibility

Leave Requests

DP
Dr. PatelAnnual Leave
7 – 11 AprPending
NC
Nurse ChenStudy Leave
14 AprApproved
SK
Sarah K.Sick Leave
TodayLogged
4 leave types configured for this practice
Separate policies for GPs, nurses, and admin
Optional QR clock-in for shift-based staff
Real-time updates as requests come in

Rota & Shift Cover Context

Plan and publish rotas alongside leave records. On Ultra, an employee can request cover for their own published shift, colleagues can volunteer, and a manager approves the reassignment.

  • Published rota visibility
  • Employee shift-cover requests on Ultra
  • Eligible-colleague volunteering
  • Manager-approved reassignment

Shift Cover Requests — Ultra

GP evening shiftfor Dr. Patel requested cover

7 — 11 Apr

2 volunteers

Clinic shiftfor Nurse Chen requested cover

14 Apr

Assigned

Saturday shiftfor Dr. Ahmed requested cover

21 — 22 Apr

1 volunteer

Cover workflow boundary

Colleagues volunteer and managers approve. Locum bookings and costs stay outside Leavely.

Operational Evidence for Review

Keep leave requests, decisions, sickness records, fit-note details, return-to-work notes, rotas, and clock-ins together. Your provider decides what CQC, GDC, or other evidence is required.

  • Timestamped request and decision history
  • Fit-note and return-to-work records
  • Published rota and clock-in evidence
  • Exports for your own evidence pack

Digital Audit Trail

DP
Dr. PatelLeave Approved

09:12

Annual leave — 5 days

SK
Sarah K.Sick Leave Logged

07:45

Self-certified — 1 day

TH
Tom H.Leave Rejected

14:30

Insufficient cover

Supporting operational evidence

Keep relevant records together, then decide what your inspection or professional process requires.

Leave & Clock-In Visibility

See recorded leave and current clock-in status from the workspace. Named QR locations give clock events site context, but staffing sufficiency remains a manager decision.

  • Dashboard leave context
  • Current clock-in status
  • Named QR clock locations
  • Works on any device, anywhere

Leave & Clock-In Context

Dr. PatelGP
Main SurgeryAvailable
Nurse ChenPractice Nurse
Branch SurgeryOn Leave
Dr. WilliamsGP
Main SurgeryAvailable
Sarah K.Receptionist
Main SurgerySick

Manager cover check required

Leavely shows the recorded context but does not decide whether clinical staffing is sufficient.

Absence Reports & Bradford Factor

Review recorded absence, Bradford Factor scores, return-to-work completion, and leave balances. Filter supported reports and export operational data for payroll or management review.

  • Bradford Factor auto-calculated for every employee
  • Employee, department, and date filters where supported
  • Export operational data for payroll review
  • Absence insights for a manager to interpret

Absence Report — March 2026

Total sick days
11+2 vs Feb
Sickness occurrences
4Recorded spells
Highest Bradford score
225Review context
Longest recorded absence
5 daysThis period

Export operational data for payroll or your own management reporting

Built for every type of healthcare provider

Leavely can support a range of healthcare teams. Groups with strict site partitions should confirm their workspace structure before rollout.

GP Surgeries

NHS and private GP practices with clinical and admin teams

Dental Practices

Dental surgeries managing dentists, hygienists, and nurses

Private Clinics

Specialist clinics and private healthcare providers

Physiotherapy

Physio practices and rehabilitation centres with multi-site teams

Opticians

Optometry practices managing optometrists and dispensing staff

Know the product boundary before rollout

Leavely organises operational people records. Clinical staffing, regulatory evidence, payroll, and agency procurement remain provider-owned decisions.

Record

Leave and sickness evidence

Keep requests, decisions, fit-note details, return-to-work notes, published rotas, and clock events together.

Review

Cover and absence patterns

Managers interpret Bradford scores and leave context, then make fair staffing and wellbeing decisions.

Decide

Compliance and payroll outcomes

The provider determines staffing sufficiency, inspection evidence, statutory entitlement, pay, and any agency arrangement.

Simple, transparent pricing

Standard keeps the complete core toolkit together. No hidden fees. No long-term contracts.

Per seat

£8/user/month

Billed monthly based on active employee count

  • Complete Standard toolkit — no setup fee
  • Leave management & approvals
  • Bradford Factor monitoring
  • Operational evidence for provider review
  • Department & team views
  • Absence reports & trend analysis
  • Employee profiles & documents
  • Published rotas & clock-ins
  • Role-based access control

No credit card required. Cancel anytime.

Example: a GP surgery with 20 staff = £160/month

Ready to take control of staff absences?

Test Leavely with your real leave, sickness, rota, and reporting workflow for 14 days. No credit card is required.

Frequently asked questions

Common questions from practice managers and clinic owners about Leavely.

Does Leavely work for both NHS and private healthcare providers?
Yes. Leavely works for NHS GP surgeries, private dental practices, independent clinics, and any healthcare provider that needs to manage staff leave and absences. The system is flexible enough to handle NHS terms and conditions as well as private sector employment policies.
Can Leavely help reduce our locum and agency costs?
Leavely makes approved and pending leave visible and calculates Bradford Factor scores from recorded sickness. Ultra also lets employees request cover for their own published shifts and colleagues volunteer. It does not book locums, track agency spend, or guarantee a cost reduction.
How does Leavely support CQC compliance for clinics?
Leavely retains operational leave, sickness, approval, rota, and clock-in records that may support a provider's evidence. The provider remains responsible for safe staffing, completeness, and deciding what an inspection requires; Leavely does not certify CQC compliance.
Can dental practices use Leavely for GDC compliance?
Leavely can keep leave and absence records for dentists, hygienists, nurses, and support staff. Practice managers still decide clinical cover and what GDC evidence is required; Leavely does not enforce staffing ratios or certify compliance.
Does Leavely handle different leave allowances for different roles?
Yes. You can create separate leave policies for different roles — for example, GPs might have different allowances from practice nurses, receptionists, or healthcare assistants. Each policy can have its own allowance, approval workflow, and rules.
Can I manage multiple surgeries or clinics from one account?
One workspace can use departments and teams, and clock-ins can be recorded against named QR locations. Leavely does not currently assign employees to a clinic for site-filtered leave reporting or provide a dashboard spanning separate workspaces.
Does Leavely track the Bradford Factor for healthcare staff?
Yes. Leavely automatically calculates the Bradford Factor for every employee based on their sick leave records. This helps practice managers identify patterns of short-term absence that may indicate deeper issues and supports fair, consistent absence management across the team.
How much does Leavely cost for a GP surgery or dental practice?
Leavely costs £8 per user per month with the complete Standard toolkit included — no hidden fees. Every account starts with a free 14-day trial, no credit card required. For a GP surgery with 20 staff, that is £160 per month.