Staff Management Software
for Healthcare
Leave management, absence tracking, and Bradford Factor monitoring for GP surgeries, dental practices, and private clinics. Reduce locum costs and stay compliant.
Free 14-day trial. No credit card required.
£1,500+
avg locum cost/day
< 5 min
setup time
£8
per user/month
Sound familiar?
These are the problems practice managers and clinic owners face every day — and exactly what Leavely solves.
Locum costs spiral from poor absence management
When you can't see absences coming, you end up booking expensive last-minute locum or agency cover. A single locum GP day can cost £1,500+ — and most practices have no visibility of what drives that spend.
Compliance gaps in staffing records
CQC and GDC inspectors expect evidence of safe staffing. Without a digital system, practices rely on spreadsheets, emails, and paper diaries that are incomplete, inconsistent, and hard to audit.
No visibility across multiple sites
Practice groups and multi-site clinics struggle to see who is off, who is available, and whether clinical cover is adequate — especially when relying on WhatsApp messages and shared spreadsheets.
Leave Management for Clinical Staff
Manage annual leave, sick leave, study leave, and compassionate leave across GPs, nurses, dentists, hygienists, receptionists, and support staff. Staff request leave from their phone. Managers approve in one click.
- Separate policies for clinical and non-clinical staff
- One-click leave approvals from any device
- Automatic balance tracking per leave type
- Leave calendar with team-wide visibility
Leave Requests
Locum & Agency Staff Tracking
Track when locum GPs, agency nurses, or temporary dental staff are covering shifts. See at a glance who is covering what, how often you rely on agency cover, and what it costs your practice.
- Log locum and agency cover against absences
- Track cover frequency by role and site
- Identify patterns driving locum reliance
- Data to support business cases for permanent hires
Locum Cover Log
7 – 11 Apr
£7,500
14 Apr
£350
21 – 22 Apr
£2,400
April locum spend
£10,250 across 3 bookings. Track patterns to reduce reliance on agency cover.
CQC & GDC Compliance Support
CQC and GDC expect healthcare providers to maintain safe staffing levels. Leavely creates a digital audit trail for every leave request, approval, and absence — giving you inspection-ready evidence that staffing was properly managed.
- Digital audit trail for every leave action
- Immutable records with timestamps and user attribution
- Evidence of how absences were covered
- Exportable reports for CQC or GDC inspectors
Digital Audit Trail
09:12
Annual leave — 5 days
07:45
Self-certified — 1 day
14:30
Insufficient cover
CQC & GDC Ready
Every leave action is recorded with timestamps and user attribution. Export reports for inspectors at any time.
Real-Time Staff Visibility Across Sites
See who is on leave today, who is available, and whether you have enough clinical cover — across one surgery or multiple sites. Access from your phone, tablet, or desktop, even when you're not in the practice.
- Live dashboard of who is in and who is off
- Multi-site view for practice groups
- Instant gap detection for clinical cover
- Works on any device, anywhere
Today's Staff Overview
Cover needed at Branch Surgery
Nurse Chen is on leave and no cover has been arranged. Consider booking agency nurse.
Absence Reports & Bradford Factor
Pre-built reports for absence trends, Bradford Factor scores, and leave usage by role, site, or time period. Spot patterns early, reduce locum costs, and share data with your practice partners or board.
- Bradford Factor auto-calculated for every employee
- Filter by role, site, date range, or leave type
- Export to CSV for payroll or management reports
- Trend analysis to forecast staffing needs
Absence Report — March 2026
Export to CSV for payroll, CQC reports, or practice partner meetings
Built for every type of healthcare provider
Whether you run a single GP surgery or manage a group of clinics, Leavely fits your workflow.
GP Surgeries
NHS and private GP practices with clinical and admin teams
Dental Practices
Dental surgeries managing dentists, hygienists, and nurses
Private Clinics
Specialist clinics and private healthcare providers
Physiotherapy
Physio practices and rehabilitation centres with multi-site teams
Opticians
Optometry practices managing optometrists and dispensing staff
The cost of poor absence management
Unplanned absences hit healthcare providers harder than most industries. Every gap in cover means locum costs or cancelled appointments.
£1,500+
Average locum GP cost per day
Last-minute bookings cost even more. Visibility of upcoming absences lets you plan ahead and negotiate better rates.
8.4 days
Average sick days per NHS employee per year
Higher than the UK average. Bradford Factor monitoring helps you identify and address patterns early.
37%
Of GP practices report staffing as their biggest challenge
Better absence management means fewer gaps, less reliance on agency staff, and a more resilient workforce.
Simple, transparent pricing
One plan, everything included. No hidden fees. No long-term contracts.
Per seat
Billed monthly based on active employee count
- Everything included — no tiers
- Leave management & approvals
- Bradford Factor monitoring
- CQC & GDC compliance support
- Multi-site management
- Absence reports & trend analysis
- Employee profiles & documents
- Locum & agency tracking
- Role-based access control
No credit card required. Cancel anytime.
Example: a GP surgery with 20 staff = £160/month
Frequently asked questions
Common questions from practice managers and clinic owners about Leavely.