Built for retail

Staff Management Software
for Retail

Rota scheduling, leave tracking, pro-rata holiday calculations, and multi-store management. Built for shops, supermarkets, retail chains, and e-commerce warehouses.

Free 14-day trial. No credit card required.

Start with one store or warehouse teamInvite managers and approve leave from day oneTrack rotas, holiday, sickness, and clock-in records together

100%

pro-rata accurate

< 5 min

setup time

£8

per user/month

14-day free trial
No credit card required
Complete Standard toolkit included
UK holiday rules supported

Sound familiar?

These are the problems retail managers face every day — and exactly what Leavely solves.

Seasonal demand chaos

Black Friday, Christmas, January sales — every peak period is a scramble to find enough staff. Without clear visibility of who is available, gaps appear on the shop floor when you can least afford them.

Pro-rata holiday headaches

With a mix of full-time, part-time, and zero-hour staff, calculating the correct holiday entitlement for each person is a spreadsheet nightmare. Get it wrong and you face compliance issues.

No visibility across stores

Managers cannot tell who is clocked in at which store, who is running late, or whether there is enough cover on the shop floor. Problems surface too late to fix.

Rota & Shift Scheduling

Build and publish weekly rotas across stores. Staff can see their schedules in a phone browser, and Ultra adds manager-approved shift offers and volunteer pickup when cover is needed.

  • Drag-and-drop rota builder
  • Cover every shift across all stores
  • Staff view schedules on their phone
  • Automatic clash detection

Weekly Rota — Camden High Street

Sophie T.9–59–5Off9–59–510–6Off
Raj P.Off12–812–8Off12–812–8Off
Emma L.10–2Off10–210–2Off10–610–6
MonTueWedThuFriSatSun
All shifts covered — 0 gaps detected this week

Pro-Rata Holiday Calculator

For ordinary day-based policies, Leavely pro-rates sub-five-day working patterns and adjusts mid-year starters. Managers enter and review the approved allowance for variable-hours and zero-hour staff.

  • Automatic pro-rata calculations
  • Working-day pattern calculation
  • Mid-year starter adjustment
  • Manager-controlled allowances

Pro-Rata Holiday Calculator

ST
Sophie T.37.5 hrs/wk
28.0 daysFull-time
EL
Emma L.20 hrs/wk
14.9 daysPart-time
JM
Jake M.Variable
4.2 days accruedZero-hour

UK Statutory Minimum

All employees are entitled to 5.6 weeks of paid holiday per year. Leavely can pro-rate ordinary day-based part-time patterns; irregular-hours entitlement remains a payroll calculation.

QR Code Clock-In

Print a QR code for each store or warehouse. Staff scan in a phone browser and the event is recorded against that named location. Require device coordinates when your process needs more context.

  • Unique QR code per store location
  • Device coordinates captured when required
  • Works on any smartphone camera
  • Instant digital record — no paper

Camden High Street Store

QR Code — Staff Entrance

Scan to clock in

Device location captured — 42 Camden High St, London NW1 0JH
Clocked in at 08:58 — 24 Mar 2026

Multi-Store Management

Manage staff across multiple retail locations from one dashboard. See who is clocked in at each store, track attendance by location, and move staff between sites when cover is needed.

  • Single dashboard for all locations
  • Per-store attendance visibility
  • Transfer staff between sites
  • Location-level reporting

Multi-Store Dashboard

Camden High Street
6/6 staffFully Staffed
Oxford Street
11/12 staff1 Gap
Warehouse — Park Royal
8/8 staffFully Staffed

Oxford Street — 1 gap

Priya K. has not clocked in. Shift started at 09:00. Consider redeploying from Camden.

Attendance & Absence Reports

Pre-built reports for attendance patterns, absence trends, overtime, and hours worked. Export to CSV for payroll or use the data to plan staffing levels for busy trading periods.

  • 8 pre-built report templates
  • Filter by date range, employee, or store
  • Export to CSV for payroll
  • Trend analysis for peak period planning

Staffing Report — March 2026

Total hours worked
2,840+12% vs Feb
Sick days taken
9-2 vs Feb
Holiday days taken
22+5 vs Feb
Attendance rate
96.1%+1.2%

Export to CSV for payroll, compliance audits, or head office reporting

Built for every type of retail business

Whether you run a single shop or manage a chain of stores and warehouses, Leavely fits your workflow.

High Street Shops

Independent shops and boutiques with small teams

Supermarkets

Supermarkets with large part-time workforces and shift patterns

Retail Chains

Multi-site retail chains needing consistent staff management

E-Commerce Warehouses

Fulfilment centres with seasonal demand spikes

Department Stores

Large stores with multiple departments and floor teams

Keep the evidence without extra paperwork

UK employment law applies to every retail business. Leavely keeps useful records together. Your business remains responsible for applying the right rules and checking the evidence.

Part-Time Workers Regulations

Leavely can pro-rate ordinary day-based allowances from a sub-five-day working pattern. Managers remain responsible for checking the contract and applying current statutory rules.

Pro-Rata Holiday Entitlement

Use Leavely to retain clock-in evidence and the approved allowance for zero-hour staff; your payroll process calculates statutory entitlement and holiday pay.

Working Time Directive

The Working Time Regulations 1998 limit average weekly hours to 48 and require rest breaks. Leavely records clock-in and clock-out times, giving you accurate hours-worked data for every employee.

Simple, transparent pricing

Standard keeps the complete core toolkit together. No hidden fees. No long-term contracts.

Per seat

£8/user/month

Billed monthly based on active employee count

  • Complete Standard toolkit — no setup fee
  • Rota & shift scheduling
  • Leave management & approvals
  • Pro-rata holiday calculator
  • QR clock-in with location capture
  • Multi-store management
  • Attendance & absence reports
  • Employee profiles & documents
  • Zero-hour contract support

No credit card required. Cancel anytime.

Example: a retail store with 25 staff = £200/month

Managing part-time and zero-hour retail staff?

Read our UK guide to pro-rata holiday, zero-hours accrual, bank holidays, and irregular-hours leave entitlement.

Part-time worker leave entitlement guide

Ready to simplify retail staff management?

Join retail businesses that have switched to digital rota scheduling and leave tracking. Set up in under 5 minutes, free for 14 days.

Frequently asked questions

Common questions from retail managers about Leavely.

How does Leavely handle part-time workers with different hours?
Leavely stores each employee's weekly working days and start date. For ordinary day-based policies, it pro-rates a sub-five-day pattern and adjusts mid-year starters. Managers must confirm the correct contractual and statutory allowance; irregular-hours entitlement remains a payroll calculation.
Can Leavely help us plan for peak seasons like Black Friday and Christmas?
Yes. Managers can see all approved leave and upcoming absences on the team calendar, making it easy to spot gaps before peak trading periods. You can set leave blackout guidance and plan rotas weeks in advance so you always have enough floor cover during Black Friday, Christmas, January sales, and other busy periods.
Does Leavely support multiple store locations?
Yes. You can manage multiple stores, warehouses, or retail sites from a single Leavely account. Each location gets its own QR code for clock-in, and managers can view attendance across all sites from one dashboard. Staff can be assigned to specific locations or float between them.
How does Leavely calculate pro-rata holiday for part-time staff?
For an ordinary day-based policy, Leavely pro-rates the allowance from weekly working days relative to a five-day pattern. A three-day pattern against 28 days produces 16.8 days, before any start-date adjustment. Managers should review the result against the contract and current rules.
Can we manage zero-hour contract staff with Leavely?
Yes. Leavely records clock-in hours and exports them for payroll, while managers can enter the approved allowance and track requests against it. Statutory irregular-hours entitlement and holiday pay remain payroll calculations.
How does the QR code clock-in work for retail staff?
Print a QR code for each store or warehouse. Staff scan it in a phone browser and Leavely records the event against that named location. When device location is required, coordinates must also be supplied before the event is saved. Coordinates provide context, not geofence verification.
How much does Leavely cost for retail businesses?
Leavely costs £8 per user per month with the complete Standard toolkit included — no hidden fees. Every account starts with a free 14-day trial, no credit card required. For a retail store with 25 staff, that is £200 per month.
Does Leavely help with Working Time Directive compliance?
Leavely records clock times, break minutes, and exported totals that can support a Working Time Regulations review. The employer remains responsible for checking weekly limits, rest, and night-work rules and for correcting missed or inaccurate clock events.