Built for retail

Staff Management Software
for Retail

Rota scheduling, leave tracking, pro-rata holiday calculations, and multi-store management. Built for shops, supermarkets, retail chains, and e-commerce warehouses.

Free 14-day trial. No credit card required.

100%

pro-rata accurate

< 5 min

setup time

£8

per user/month

Sound familiar?

These are the problems retail managers face every day — and exactly what Leavely solves.

Seasonal demand chaos

Black Friday, Christmas, January sales — every peak period is a scramble to find enough staff. Without clear visibility of who is available, gaps appear on the shop floor when you can least afford them.

Pro-rata holiday headaches

With a mix of full-time, part-time, and zero-hour staff, calculating the correct holiday entitlement for each person is a spreadsheet nightmare. Get it wrong and you face compliance issues.

No visibility across stores

Managers cannot tell who is clocked in at which store, who is running late, or whether there is enough cover on the shop floor. Problems surface too late to fix.

Rota & Shift Scheduling

Build weekly rotas in minutes. Assign staff to shifts across stores, manage swaps, and ensure every time slot is covered. Staff see their schedules from their phone — no more checking the noticeboard.

  • Drag-and-drop rota builder
  • Cover every shift across all stores
  • Staff view schedules on their phone
  • Automatic clash detection

Weekly Rota — Camden High Street

Sophie T.9–59–5Off9–59–510–6Off
Raj P.Off12–812–8Off12–812–8Off
Emma L.10–2Off10–210–2Off10–610–6
MonTueWedThuFriSatSun
All shifts covered — 0 gaps detected this week

Pro-Rata Holiday Calculator

Stop wrestling with spreadsheets. Leavely automatically calculates pro-rata holiday entitlement for every part-time employee based on their contracted hours. Full-timers, part-timers, and zero-hour staff all handled correctly.

  • Automatic pro-rata calculations
  • Handles variable hour contracts
  • Zero-hour accrual tracking
  • UK statutory minimum enforced

Pro-Rata Holiday Calculator

ST
Sophie T.37.5 hrs/wk
28.0 daysFull-time
EL
Emma L.20 hrs/wk
14.9 daysPart-time
JM
Jake M.Variable
4.2 days accruedZero-hour

UK Statutory Minimum

All employees are entitled to 5.6 weeks of paid holiday per year. Leavely calculates pro-rata entitlements automatically — including for zero-hour contracts.

QR Code Clock-In

Print a QR code for each store or warehouse. Staff scan on arrival with their phone — time, date, and GPS coordinates are recorded automatically. No hardware, no app downloads, no training.

  • Unique QR code per store location
  • GPS coordinates captured on every scan
  • Works on any smartphone camera
  • Instant digital record — no paper

Camden High Street Store

QR Code — Staff Entrance

Scan to clock in

GPS verified — 42 Camden High St, London NW1 0JH
Clocked in at 08:58 — 24 Mar 2026

Multi-Store Management

Manage staff across multiple retail locations from one dashboard. See who is clocked in at each store, track attendance by location, and move staff between sites when cover is needed.

  • Single dashboard for all locations
  • Per-store attendance visibility
  • Transfer staff between sites
  • Location-level reporting

Multi-Store Dashboard

Camden High Street
6/6 staffFully Staffed
Oxford Street
11/12 staff1 Gap
Warehouse — Park Royal
8/8 staffFully Staffed

Oxford Street — 1 gap

Priya K. has not clocked in. Shift started at 09:00. Consider redeploying from Camden.

Attendance & Absence Reports

Pre-built reports for attendance patterns, absence trends, overtime, and hours worked. Export to CSV for payroll or use the data to plan staffing levels for busy trading periods.

  • 8 pre-built report templates
  • Filter by date range, employee, or store
  • Export to CSV for payroll
  • Trend analysis for peak period planning

Staffing Report — March 2026

Total hours worked
2,840+12% vs Feb
Sick days taken
9-2 vs Feb
Holiday days taken
22+5 vs Feb
Attendance rate
96.1%+1.2%

Export to CSV for payroll, compliance audits, or head office reporting

Built for every type of retail business

Whether you run a single shop or manage a chain of stores and warehouses, Leavely fits your workflow.

High Street Shops

Independent shops and boutiques with small teams

Supermarkets

Supermarkets with large part-time workforces and shift patterns

Retail Chains

Multi-site retail chains needing consistent staff management

E-Commerce Warehouses

Fulfilment centres with seasonal demand spikes

Department Stores

Large stores with multiple departments and floor teams

Stay compliant without the paperwork

UK employment law applies to every retail business. Leavely helps you meet your obligations automatically.

Part-Time Workers Regulations

Part-time employees have the right to the same treatment as comparable full-time workers. Leavely calculates pro-rata entitlements automatically so part-timers always receive fair holiday allowances.

Pro-Rata Holiday Entitlement

All workers — including zero-hour contract staff — are entitled to 5.6 weeks of paid holiday per year. Leavely tracks hours worked and calculates accrued entitlement in real time, removing manual spreadsheet errors.

Working Time Directive

The Working Time Regulations 1998 limit average weekly hours to 48 and require rest breaks. Leavely records clock-in and clock-out times, giving you accurate hours-worked data for every employee.

Simple, transparent pricing

One plan, everything included. No hidden fees. No long-term contracts.

Per seat

£8/user/month

Billed monthly based on active employee count

  • Everything included — no tiers
  • Rota & shift scheduling
  • Leave management & approvals
  • Pro-rata holiday calculator
  • QR code clock-in with GPS
  • Multi-store management
  • Attendance & absence reports
  • Employee profiles & documents
  • Zero-hour contract support

No credit card required. Cancel anytime.

Example: a retail store with 25 staff = £200/month

Ready to simplify retail staff management?

Join retail businesses that have switched to digital rota scheduling and leave tracking. Set up in under 5 minutes, free for 14 days.

Frequently asked questions

Common questions from retail managers about Leavely.

How does Leavely handle part-time workers with different hours?
Leavely lets you set individual working patterns for every employee — whether they work 8 hours, 20 hours, or variable shifts. Leave allowances and pro-rata holiday entitlements are calculated automatically based on each person's contracted hours, so part-time staff always get the right amount of leave.
Can Leavely help us plan for peak seasons like Black Friday and Christmas?
Yes. Managers can see all approved leave and upcoming absences on the team calendar, making it easy to spot gaps before peak trading periods. You can set leave blackout guidance and plan rotas weeks in advance so you always have enough floor cover during Black Friday, Christmas, January sales, and other busy periods.
Does Leavely support multiple store locations?
Yes. You can manage multiple stores, warehouses, or retail sites from a single Leavely account. Each location gets its own QR code for clock-in, and managers can view attendance across all sites from one dashboard. Staff can be assigned to specific locations or float between them.
How does Leavely calculate pro-rata holiday for part-time staff?
Leavely automatically calculates pro-rata holiday entitlement based on each employee's contracted hours relative to a full-time equivalent. For example, if full-time staff get 28 days and an employee works 3 days a week, they receive 16.8 days. The system handles this for you — no manual spreadsheet calculations needed.
Can we manage zero-hour contract staff with Leavely?
Yes. Zero-hour contract workers are entitled to 5.6 weeks of paid holiday per year under UK law, calculated based on hours actually worked. Leavely tracks hours via clock-in records and calculates accrued holiday entitlement automatically, keeping you compliant without manual tracking.
How does the QR code clock-in work for retail staff?
You print a unique QR code for each store or warehouse. Staff scan it with their phone camera when they arrive and leave. Each scan records the time, date, and GPS location automatically. No special hardware, no app downloads, and no training required — staff just point their camera and scan.
How much does Leavely cost for retail businesses?
Leavely costs £8 per user per month with all features included — no tiers, no hidden fees. Every account starts with a free 14-day trial, no credit card required. For a retail store with 25 staff, that is £200 per month.
Does Leavely help with Working Time Directive compliance?
Yes. Leavely tracks clock-in and clock-out times for every employee, giving you accurate records of hours worked. This helps you monitor weekly hours, ensure rest breaks are taken, and stay compliant with the Working Time Regulations 1998. All records are stored digitally and can be exported for audits.