Everything you need to manage your team’s time.
Run leave, attendance, rotas, clock-ins, expenses and people records in one place. Tailored pricing on two clear plans, with volume discounts from 25 seats.
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Book, approve, track — in one place.
Configure your leave types and policies, then keep allowances, requests and remaining balances together without spreadsheet chasing.
Visual Leave Calendar
See who's off and when on an interactive team calendar. Spot coverage gaps before they happen. Filter by department, team, or leave type.
Gantt Calendar
Visual leave calendar with horizontal bars, employee names, month navigation, and today highlight. See your whole team at a glance.
One-Click Leave Approvals
Managers approve or decline leave requests in a single click. No more back-and-forth emails. Employees get notified instantly.
Smart Approval Cards
See remaining balance and department clashes before approving. Colour indicators help you review each request.
Automatic Leave Balance Tracking
Leave allowances, used days, pending requests, and remaining balance are calculated automatically. No more spreadsheet formulas.
Custom Leave Policies
Create unlimited leave types — holiday, sick, TOIL, compassionate, parental, study leave, and more. Set custom allowances per policy.
Accrual-Based Leave
Choose between upfront or monthly accrual per policy. Monthly accrual builds up 1/12th each month — perfect for new starters.
TOIL Management
Track time off in lieu (TOIL) alongside regular leave. Employees earn and use TOIL hours with full audit trail visibility.
UK Public Holidays Built In
Pre-loaded bank holidays for England, Scotland, Wales, and Northern Ireland. Apply the relevant bank-holiday calendar to your leave policies.
Company-Wide Leave Blocks
Set company shutdown periods (Christmas, summer) that automatically apply to all employees. No individual requests needed.
Balance Adjustments
Managers adjust leave allowances inline with a reason. Full audit trail records who changed what and why.
Balance Overview
See every employee's leave balance on one page with colour-coded bars. Sort by who's running low and filter by department.
Spot absence patterns before they hurt.
Bradford Factor scoring, return-to-work forms, clash detection — everything UK HR actually needs.
Sickness Reports
Dedicated sickness absence report showing sick days, occurrences, and Bradford Factor per employee. Spot patterns at a glance.
Bradford Factor Monitoring
Automatically calculate Bradford Factor scores to identify absence patterns. Spot frequent short-term absences before they become a problem.
Return-to-Work Forms
Built-in return-to-work interview forms after absence. Digitise your RTW process and keep records attached to each leave request.
Department Clash Detection
Real-time warnings when booking leave shows who else in the same department is already off. Prevents understaffing before it happens.
Blackout Dates
Block leave during critical business periods — quarter-end, peak season, audits. Employees see clear warnings when dates are restricted.
Minimum Notice Period
Set per-policy notice requirements — e.g. 14 days for annual leave. Prevents last-minute bookings that leave teams scrambling.
From the published shift to the final export.
Plan work, capture time and expenses, then give managers a clean evidence trail. Ultra adds a controlled way for employees to find cover.
Rotas & Shift Publishing
Build weekly rotas, use shift templates, check scheduled hours and publish a clear schedule to the team.
QR & Location-Aware Clock-Ins
Staff scan a workplace QR code or clock in from their account. When location is required, Leavely captures device coordinates with the event; it does not claim geofence verification.
Breaks & Actual Hours
Clock breaks separately, enforce a minimum break where configured, compare actual time with scheduled time and retain adjustment history.
Expense Claims
Submit expenses with receipts, route them to the right manager, record decisions and export a clean claim history.
Payroll-Ready Exports
Export time, rota, leave and absence records as CSV for payroll review. Leavely supplies the evidence; it does not run payroll.
Shift Cover Marketplace
UltraEmployees offer future published shifts, eligible colleagues volunteer, and a scoped manager approves the reassignment after live leave and schedule-conflict checks.
Keep staff details and records together.
Directory, invites, self-service, service-based entitlement, delegations, offboarding — the people side, handled.
Team Directory & Employee Profiles
Manage your entire team in one place. Track roles, departments, start dates, employment details, and complete leave history.
Team Invitations
Invite employees via email with a single click. They set up their profile and start requesting leave immediately.
Employee Self-Service
Employees update their own contact details — phone, email, address — without waiting for HR. Managers still control sensitive fields.
Service-Based Entitlement
Automatically award extra leave days based on length of service. Configure tiers — e.g. +1 day after 2 years, +3 after 5 years.
Length of Service
Prominent display showing years and months of service calculated from start date. Feeds into service-based entitlement tiers.
Approval Delegation
Managers set a temporary delegate when they're away. The delegate sees and can approve leave requests for the manager's team.
Employee Termination
Offboard staff with termination date, reason, exit interview tracking, and remaining entitlement calculator. Keep the offboarding record together.
Family Leave Planner
NewMaternity, paternity, adoption and shared parental leave with key planning dates calculated from the due date, plus keeping-in-touch day tracking.
Right to Work Checks
NewA register of every check, with follow-up reminders 60 days before time-limited permission ends. Admins only.
Online Accident Book
NewAnyone can record an accident. Managers see the full log, with RIDDOR guidance and the HSE reporting deadline.
HR Cases
NewConfidential disciplinary and grievance cases that follow the ACAS Code steps, with meeting dates and a dated timeline.
Irregular Hours Holiday (12.07%)
NewFor zero-hours, casual and part-year staff: record hours worked per pay period and holiday builds up at 12.07% automatically.
Certificates & Checks
NewTrack DBS checks, CSCS cards, first aid, food hygiene and more, with expiry reminders and a training matrix.
Policy Sign-Off
NewAsk every employee to confirm they have read your handbook or health and safety policy, and see who has not.
Manage access, records and calendar feeds.
Control access, review key changes, share calendar feeds and give the team an installable app — without adding more admin.
Role-Based Access Control
Four roles — Owner, Admin, Manager, Employee — ensure everyone sees exactly what they should. Managers only see their direct reports.
Privacy Controls
Hide emails from employees, restrict the employee list, prevent leave cancellation, control status visibility. Your rules, enforced automatically.
Full Audit Trail
Key workflow changes record who acted, when, and what changed, giving managers a reviewable operational history.
Email Notifications
Email alerts cover new leave requests, approval decisions and trial status. In-app notifications cover the wider product workflow.
Broadcast Alerts
Send instant notifications to your whole team from the dashboard. Office closures, emergencies, updates — delivered in seconds.
Quick Actions
Add leave, report sickness, record lateness, add employee, view calendar — all from one quick-action panel on the dashboard.
Calendar Sync (iCal)
One-click iCal feed URLs for Google Calendar, Outlook, and Apple Calendar. Personal or team-wide — always see who's off.
PWA App
Install Leavely on your phone's home screen for quick access. Browser notifications are available on supported devices when configured.
Help Centre
Searchable guides for managers and employees are built into the app, with support available when the answer needs a person.
Your employee data, properly protected.
Practical UK GDPR support, encrypted connections and documented sub-processors.
Encryption in Transit
TLS on every connection
Hashed Passwords
bcrypt with salt rounds
Data rights support
Workspace export & deletion support
Cookie Controls
Optional analytics require consent
Explore a workflow in detail
Employee clock-ins
See how clock-ins, attendance records and time exports work together.
Employee onboarding
Plan new starter tasks, documents and staff records in one place.
Performance reviews
Keep goals, review notes and follow-up actions attached to each employee.
Time off in lieu
Follow earned time through approval, balances and time taken off.
Family leave
Maternity, paternity, adoption and shared parental leave with the legal dates worked out.
Right to work checks
Record checks and get reminders before time-limited permission ends.
Accident book
Record accidents and see RIDDOR reporting deadlines.
HR cases
Run disciplinary and grievance cases step by step, following the ACAS Code.
Policy sign-off
Get every employee to confirm they have read your policies.
Irregular hours holiday
Holiday at 12.07% of hours worked for zero-hours and part-year staff.
Certificates & checks
DBS, CSCS, first aid and more, with expiry reminders.
Learn more from our blog
Practical guides on leave management, absence tracking, and HR compliance for UK businesses.
Bradford Factor Explained: A Manager's Guide
How Bradford Factor scores work and how to use them to reduce absence.
Read articleEmployee Wellbeing Strategy for UK Teams
A practical framework for wellbeing, retention, and manager follow-up.
Read articleSick Leave Policy for UK Employers
Fit notes, return-to-work interviews, and sickness reporting best practices.
Read articleLeave Clash Detection: Prevent Understaffing
Real-time warnings when overlapping leave risks coverage gaps.
Read articleApproval Delegation for Leave Management
Keep approvals flowing when managers are away with temporary delegates.
Read articleEmployee Self-Service in HR Software
Reduce admin by letting employees manage their own details.
Read articleBlackout Dates for Leave Management
Block leave during critical business periods with automatic enforcement.
Read articleiCal Calendar Sync for Leave
See who's off in Google Calendar, Outlook, or Apple Calendar.
Read articleBook a demo with your own team in mind.
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