Staff Management Software
for Schools & Education
Teacher absence tracking, supply cover workflows, term-time leave policies, and multi-school dashboards. Replace spreadsheets with Leavely.
Free 14-day trial. No credit card required.
100%
digital audit trail
< 5 min
setup time
£8
per user/month
Sound familiar?
These are the problems school leaders and MAT administrators face every day — and exactly what Leavely solves.
Term-time leave calculations are a nightmare
Manually calculating pro-rated leave for term-time only staff, part-time teachers, and job shares eats hours every month. Mistakes lead to overpayments, underpayments, and grievances.
Supply cover costs are spiralling
Without clear data on absence patterns and cover arrangements, supply costs creep up unnoticed. Governors and trustees want answers, but pulling the numbers together takes days.
No joined-up view across schools
Multi-academy trusts struggle to get a consistent picture of staff absence across their schools. Each school tracks leave differently, making trust-level reporting unreliable.
Teacher Absence Tracking
Track every staff absence with a complete digital record. Teachers and support staff request leave from their phone. Managers approve in one click. Sick leave triggers Bradford Factor monitoring and fit note requirements — all tracked automatically.
- One-click leave approvals for headteachers
- Bradford Factor auto-calculated per staff member
- Fit note tracking and return-to-work prompts
- Full audit trail for every absence
Leave Requests
Bradford Factor — Mrs Clarke
5 spells, 9 days — Score: 225
Supply Cover Workflow
When a teacher is absent, you need to arrange cover fast. Leavely records the absence and lets you log supply cover arrangements against it. Track cover costs, see which classes are affected, and build a clear picture of supply spend over time.
- Log cover arrangements against each absence
- Track supply cover costs per term
- See which classes are affected at a glance
- Audit trail of all cover decisions
Supply Cover Log
Agency — J. Morris
24 Mar — £185
Internal — Ms Begum
21 Mar — £0
Agency — K. Williams
20 Mar — £185
Supply spend this term
£4,625
23 supply days arranged across 8 absences
Term-Time Leave Policies
Different staff groups have different terms. Term-time only TAs, all-year-round caretakers, part-time admin — Leavely handles them all with separate leave policies, pro-rated allowances, and automatic balance calculations.
- Separate policies for each staff group
- Pro-rated allowances for part-time staff
- Term-time only leave calculations
- INSET days and training days built in
Leave Policies
5 INSET days scheduled
Automatically excluded from leave calculations for all staff
Multi-School Dashboard
For multi-academy trusts and school groups, Leavely gives trust-level administrators a single dashboard across all schools. See absence trends, staffing levels, and leave balances across every school — while headteachers manage their own site independently.
- Trust-wide absence overview
- Per-school dashboards for headteachers
- Role-based access across the trust
- Consistent policies across all schools
Trust Overview — 4 Schools
Trust-wide attendance: 96.2%
7 absences across 157 staff today
Attendance Reports & Bradford Factor
Pre-built reports for absence patterns, Bradford Factor scores, supply cover costs, and staff attendance trends. Export to CSV for governors, trustees, or Ofsted inspectors. Spot patterns before they become problems.
- Bradford Factor scores per staff member
- Absence trend reports by term
- Supply cover cost analysis
- Export to CSV for governors and Ofsted
Absence Report — Spring Term 2026
Export to CSV for governors, trustees, or Ofsted inspections
Built for every type of education provider
Whether you run a single primary school or manage a multi-academy trust, Leavely fits your workflow.
Primary Schools
State and independent primary schools with teaching and support staff
Secondary Schools
Secondary schools and sixth form colleges with large staff teams
Multi-Academy Trusts
MATs managing absence and leave policies across multiple schools
Colleges
Further education colleges with mixed academic and support staff
Universities
Higher education institutions with complex departmental structures
Compliance built in
Leavely helps you meet education-specific compliance requirements without extra work.
Burgundy Book & Green Book
Leavely supports leave policies aligned to the Burgundy Book (teachers) and Green Book (support staff) terms and conditions, ensuring your leave management reflects the correct contractual entitlements.
Ofsted Attendance Evidence
Generate exportable reports showing staff attendance patterns, absence rates, and how cover was arranged. Digital records with timestamps provide the evidence Ofsted inspectors expect.
Teachers' Terms & Conditions
Configure leave policies that reflect directed time, term-time only contracts, and the specific entitlements for qualified teachers, unqualified teachers, and support staff.
Simple, transparent pricing
One plan, everything included. No hidden fees. No long-term contracts.
Per seat
Billed monthly based on active staff count
- Everything included — no tiers
- Teacher absence tracking
- Supply cover workflow
- Term-time leave policies
- Multi-school dashboard
- Bradford Factor monitoring
- Attendance & absence reports
- Employee profiles & documents
- INSET day management
No credit card required. Cancel anytime.
Example: a school with 50 staff = £400/month
Frequently asked questions
Common questions from school leaders about Leavely.