Staff Management Software
for Schools & Education
Bring staff leave, sickness evidence, return-to-work records, published rotas, and absence reporting into one clear workspace.
Free trial. No credit card required.
14+ days
free trial
Monthly
billing on a 12-month term
£4
per staff member/month + VAT, education rate
Sound familiar?
These are familiar administration problems for education teams. Leavely gives you a clearer operational record.
Term-time leave calculations are a nightmare
Manually calculating pro-rated leave for term-time only staff, part-time teachers, and job shares eats hours every month. Mistakes lead to overpayments, underpayments, and grievances.
Supply cover costs are spiralling
Without clear data on absence patterns and cover arrangements, supply costs creep up unnoticed. Governors and trustees want answers, but pulling the numbers together takes days.
No joined-up view across schools
Multi-academy trusts struggle to get a consistent picture of staff absence across their schools. Each school tracks leave differently, making trust-level reporting unreliable.
Teacher Absence Tracking
Record staff leave and sickness in one workspace. Managers can review requests, Bradford Factor scores, fit-note details, and return-to-work records without relying on a shared spreadsheet.
- One-click leave approvals for headteachers
- Bradford Factor auto-calculated per staff member
- Fit note details and return-to-work records
- Request and decision history
Leave Requests
Bradford Factor: Mrs Clarke
5 spells, 9 days, score 225
Rota & Shift Cover Context
Published rotas sit alongside the leave calendar. On Ultra, an employee can request cover for their own published shift and colleagues can volunteer, with a manager making the final assignment.
- Published rota visibility
- Employee cover requests on Ultra
- Colleague volunteering
- Manager-approved reassignment
Shift cover (Ultra)
2 colleagues volunteered
Today · Awaiting manager
Assigned to Ms Begum
Tomorrow · Covered
1 colleague volunteered
Friday · Awaiting manager
Published shifts with cover requests
3
Colleagues volunteer; managers approve assignments
Separate Staff Policies
Assign different policies and allowances to relevant staff groups. For term-time or irregular-hours contracts, calculate the lawful entitlement outside Leavely and enter the approved allowance.
- Separate policies for each staff group
- Day-based pro rata for ordinary part-time patterns
- Manual allowance entry for term-time rules
- Company leave and blackout dates
Paid holiday by staff group
5 INSET days scheduled
Recorded as closures on the leave calendar
Department & Team Views
Organise one workspace with departments, teams, managers, and role-based access. A dashboard spanning separate school workspaces is not available today.
- Department and employee filters
- Manager team views
- Role-based workspace access
- Configurable leave policies
Department Overview
One workspace, organised by departments
Staff can belong to more than one department
Attendance Reports & Bradford Factor
Review recorded sickness, Bradford Factor scores, return-to-work completion, and absence trends. Export operational data for your own governor, trustee, or inspection reporting.
- Bradford Factor scores per staff member
- Absence trend reporting
- Return-to-work context
- CSV exports for your own reporting
Sickness report: this term
Export operational absence data for your own reporting
Built for every type of education provider
Leavely can support a range of education teams. Multi-school groups should confirm workspace and access requirements before rollout.
Primary Schools
State and independent primary schools with teaching and support staff
Secondary Schools
Secondary schools and sixth form colleges with large staff teams
Multi-Academy Trusts
MATs managing absence and leave policies across multiple schools
Colleges
Further education colleges with mixed academic and support staff
Universities
Higher education institutions with complex departmental structures
Better evidence for your process
Keep operational records together while your school retains responsibility for policy, entitlement, payroll, and inspection evidence.
Burgundy Book & Green Book
Record the policies and approved allowances your school has chosen. Leavely does not interpret collective agreements or determine contractual entitlement.
Ofsted Attendance Evidence
Export operational absence data for your own inspection file. Your school remains responsible for deciding what Ofsted or safeguarding evidence is required.
Teachers' Terms & Conditions
Use separate policies and manual allowance adjustments for different staff groups after your HR or payroll team has calculated the applicable entitlement.
Education pricing
£4 per staff member per month + VAT
50% off the £8 Standard price. Charged for each active member of staff.
- 12-month term, billed monthly
- No setup fee
- Free trial, no credit card
- Every Standard feature included
Worked example: a school with 25 staff
25 × £4 = £100/month + VAT
The same team on Standard pricing would be £200/month + VAT.
When the education rate applies: it is set on your account when you sign up through the education signup below and enter your school URN, UKPRN or institution reference. Accounts started through another signup begin on Standard pricing; contact us if that applies to you.
Eligibility: education discount details.
Calculating leave for term-time and part-time staff?
Our UK guide explains pro-rata holiday, irregular-hours accrual, zero-hours workers, and bank holiday treatment.
Part-time worker leave entitlement guideFrequently asked questions
Common questions from school leaders about Leavely.