Built for care providers

Staff Management Software
for Care Homes

QR code clock-in with GPS proof, CQC-compliant digital audit trails, leave management, and real-time staff visibility. Replace paper sign-in sheets with Leavely.

Free 14-day trial. No credit card required.

100%

digital audit trail

< 5 min

setup time

£8

per user/month

Sound familiar?

These are the problems care home managers face every day — and exactly what Leavely solves.

Paper sign-in sheets go missing

Folders of paper records get lost, damaged, or left incomplete. When CQC inspectors ask for attendance evidence, you are scrambling to piece it together.

CQC inspection failures

Without digital records, care homes struggle to evidence Regulation 18 compliance. Inspectors want to see who was on shift, when they arrived, and how gaps were covered.

No visibility of who is on shift

Managers cannot tell who is clocked in, who is running late, or whether there are enough staff to cover the floor. Problems surface too late to fix.

QR Code Clock-In

Print a QR code for each care home or client address. Staff scan on arrival with their phone — time, date, and GPS coordinates are recorded automatically. No hardware, no app downloads, no training.

  • Unique QR code per location
  • GPS coordinates captured on every scan
  • Works on any smartphone camera
  • Instant digital record — no paper

Sunrise Care Home

QR Code — Main Entrance

Scan to clock in

GPS verified — 12 Oak Lane, London SE1 4QP
Clocked in at 07:02 — 24 Mar 2026

CQC Compliance — Regulation 18

CQC expects providers to evidence who was on shift, when they arrived, and how staffing gaps were managed. Leavely creates a digital audit trail for every clock-in, absence, and approval — ready for inspection.

  • Digital attendance records with timestamps
  • Immutable audit trail for every action
  • Evidence of cover arrangements
  • Exportable reports for inspectors

Digital Audit Trail

SM
Sarah M.Clock In

07:02

Sunrise Care Home

JK
James K.Leave Approved

09:15

Sick leave — 1 day

AW
Anna W.Clock Out

15:30

Meadow View Home

Regulation 18 — Staffing

CQC requires providers to deploy sufficient numbers of suitably qualified, competent, skilled and experienced staff. Leavely evidences compliance.

Leave Management & Sick Leave

Staff request leave from their phone. Managers approve in one click. Sick leave triggers Bradford Factor monitoring, return-to-work interviews, and fit note requirements — all tracked automatically.

  • One-click leave approvals
  • Bradford Factor auto-calculated
  • Fit note tracking and reminders
  • Return-to-work interview prompts

Leave Requests

MG
Maria G.Sick Leave
TodayPending
DP
David P.Holiday
28 – 30 MarApproved
KR
Kate R.Sick Leave
20 – 22 MarCompleted

Bradford Factor — Maria G.

4 spells, 8 days — Score: 128

High

Real-Time Staff Visibility

See who is clocked in right now, at which location, and for how long. Spot gaps in cover before they become problems. Access from your phone, tablet, or desktop — even when you are off site.

  • Live dashboard of who is on shift
  • Location-level breakdown
  • Instant gap detection
  • Works on any device, anywhere

Live Staff Dashboard

Sarah M.
Sunrise Care HomeOn Shift
Anna W.
Meadow ViewOn Shift
Tom B.
Sunrise Care HomeNot Clocked In

Cover gap detected

Tom B. has not clocked in. Shift started at 07:00. Consider arranging cover.

Attendance & Absence Reports

Pre-built reports for attendance patterns, absence trends, Bradford Factor scores, and overtime. Export to CSV for payroll or share with your management team and CQC inspectors.

  • 8 pre-built report templates
  • Filter by date range, employee, or location
  • Export to CSV for payroll
  • Trend analysis for absence patterns

Absence Report — March 2026

Total sick days
14+3 vs Feb
Unique staff absent
6-1 vs Feb
Avg Bradford Factor
67Medium
Attendance rate
94.2%+0.5%

Export to CSV for payroll, CQC inspections, or management meetings

Built for every type of care provider

Whether you run a single care home or manage a network of domiciliary care workers, Leavely fits your workflow.

Care Homes

Residential care homes with on-site staff teams

Nursing Homes

Nursing homes needing accurate nurse and HCA attendance records

Domiciliary Care

Home care providers visiting clients at their own addresses

Supported Living

Supported living services with rotating care staff

Home Care Agencies

Agencies deploying care workers across multiple client sites

Simple, transparent pricing

One plan, everything included. No hidden fees. No long-term contracts.

Per seat

£8/user/month

Billed monthly based on active employee count

  • Everything included — no tiers
  • QR code clock-in with GPS
  • CQC-compliant audit trails
  • Leave management & approvals
  • Bradford Factor monitoring
  • Rota & shift scheduling
  • Attendance & absence reports
  • Employee profiles & documents
  • Fit note & RTW tracking

No credit card required. Cancel anytime.

Example: a care home with 30 staff = £240/month

Ready to replace paper sign-in sheets?

Join care homes that have switched to digital attendance tracking. Set up in under 5 minutes, free for 14 days.

Frequently asked questions

Common questions from care home managers about Leavely.

Is Leavely CQC compliant?
Yes. Leavely provides digital audit trails for every clock-in, leave request, and absence record with timestamps, GPS coordinates, and user attribution. This supports CQC Regulation 18 (Staffing) requirements by evidencing who was on shift, when they arrived, and how absences were managed.
How does the QR code clock-in work?
You print a unique QR code for each care home or client address. Staff scan it with their phone camera when they arrive and leave. Each scan records the time, date, and GPS location automatically. No special hardware or app download required.
Can domiciliary care workers clock in at client homes?
Yes. You can create a QR code for every client address. When your care workers arrive at a client home, they scan the QR code and their clock-in is recorded with GPS coordinates proving they were at the right location.
How long does it take to set up Leavely for a care home?
You can set up your care home on Leavely in under 5 minutes. Register, add your care home, invite your staff, and print QR codes for your locations. Staff need no training — they just scan the QR code to clock in.
Does Leavely track the Bradford Factor for care staff?
Yes. Leavely automatically calculates the Bradford Factor for every employee based on their sick leave records. This helps care home managers identify patterns of short-term absence that may indicate deeper issues and supports fair, consistent absence management.
Can care home managers see who is on shift right now?
Yes. The real-time dashboard shows which staff are currently clocked in, at which location, and for how long. Managers can access this from their phone, tablet, or desktop — giving instant visibility even when they are not on site.
How much does Leavely cost for care homes?
Leavely costs £8 per user per month with all features included — no tiers, no hidden fees. Every account starts with a free 14-day trial, no credit card required. For a care home with 30 staff, that is £240 per month.
Does Leavely work on mobile phones?
Yes. Leavely is fully cloud-based and works on any device with a web browser — smartphones, tablets, and desktops. Care workers clock in from their phone, and managers can check attendance and approve leave from anywhere.