Built for care providers

Staff Management Software
for Care Homes

QR clock-in with optional device-location capture, attendance history, leave management, and real-time staff visibility. Keep records that can support your own CQC evidence.

Free trial. No credit card required.

100%

digital audit trail

< 5 min

setup time

£8

per user/month

Sound familiar?

These are the problems care home managers face every day — and exactly what Leavely solves.

Paper sign-in sheets go missing

Folders of paper records get lost, damaged, or left incomplete. When CQC inspectors ask for attendance evidence, you are scrambling to piece it together.

CQC inspection failures

Without digital records, care homes struggle to evidence Regulation 18 compliance. Inspectors want to see who was on shift, when they arrived, and how gaps were covered.

No visibility of who is on shift

Managers cannot tell who is clocked in, who is running late, or whether there are enough staff to cover the floor. Problems surface too late to fix.

QR Code Clock-In

Print a QR code for each care home or client address. Staff scan in a phone browser, and Leavely records the time and named location. Require device coordinates when your process needs more location context.

  • Unique QR code per location
  • Device coordinates captured when required
  • Works on any smartphone camera
  • Instant digital record — no paper

Sunrise Care Home

Location QR code: Main Entrance

Scan to clock in

QR location: 12 Oak Lane, London SE1 4QP
Clocked in at 07:02 today

CQC Evidence Support — Regulation 18

Leavely keeps attendance, absence, and approval records that can support a provider's Regulation 18 evidence. The provider remains responsible for staffing decisions, completeness, and compliance.

  • Digital attendance records with timestamps
  • Timestamped attendance and approval history
  • Records to support cover reviews
  • Exportable reports for inspectors

Audit log

SM
Sarah M.QR clock-in

07:02

Sunrise Care Home

JK
James K.Leave approved

09:15

Holiday, 1 day

AW
Anna W.QR clock-out

15:30

Meadow View Home

Regulation 18: Staffing

CQC requires providers to deploy sufficient numbers of suitably qualified, competent, skilled and experienced staff. Leavely provides records for the provider to review and evidence.

Leave Management & Sick Leave

Staff request leave from their phone and managers approve it in the workspace. Sickness records feed Bradford Factor reporting, with fit-note details and return-to-work forms kept on the employee record.

  • One-click leave approvals
  • Bradford Factor auto-calculated
  • Fit note details and document records
  • Return-to-work interview prompts

Leave Requests

MG
Maria G.Sick Leave
TodayPending
DP
David P.Holiday
Next weekApproved
KR
Kate R.Sick Leave
Last weekApproved

Bradford Factor: Maria G.

4 spells, 8 days, score 128

High

Real-Time Staff Visibility

See who is clocked in right now, at which location, and for how long. Spot gaps in cover before they become problems. Access from your phone, tablet, or desktop — even when you are off site.

  • Live dashboard of who is on shift
  • Location-level breakdown
  • Live status for manual cover checks
  • Works on any device, anywhere

Who's In

Sarah M.
Sunrise Care HomeClocked In
Anna W.
Meadow ViewClocked In
Tom B.
Sunrise Care HomeNot Clocked In

Not clocked in yet

Tom B. has no clock-in today. Check the published rota and arrange cover if needed.

Attendance & Absence Reports

Pre-built reports for attendance patterns, absence trends, Bradford Factor scores, and overtime. Export to CSV for payroll or share with your management team and CQC inspectors.

  • 8 pre-built report templates
  • Filter by date range, employee, or location
  • Export to CSV for payroll
  • Trend analysis for absence patterns

Absence insights: last 12 months

Working days lost
1412 months
Sickness spells
612 months
Worth a conversation
2Patterns flagged
Return-to-work completion
92%Interviews done

Export to CSV for payroll, CQC inspections, or management meetings

Built for every type of care provider

Whether you run a single care home or manage a network of domiciliary care workers, Leavely fits your workflow.

Care Homes

Residential care homes with on-site staff teams

Nursing Homes

Nursing homes needing accurate nurse and HCA attendance records

Domiciliary Care

Home care providers visiting clients at their own addresses

Supported Living

Supported living services with rotating care staff

Home Care Agencies

Agencies deploying care workers across multiple client sites

ROI calculator

How much could your care home save?

Enter your employee count, average hourly rate, and days saved per year to estimate the annual pounds saved by replacing manual leave, sickness, and attendance admin.

Built around real care management pressure

Care teams need quick answers, reliable evidence, and simple tools staff will actually use during busy shifts.

3 min

to approve a leave request and notify the team

100%

timestamped clock-in, absence, and approval history

1 view

for managers checking cover across care locations

Simple, transparent pricing

Standard keeps the complete core toolkit together. No hidden fees. No setup fee. A 12-month term, billed monthly.

Per seat

£8/user/month + VAT

12-month term, billed monthly on active employee count

  • Complete Standard toolkit — no setup fee
  • QR clock-in with location capture
  • CQC-supporting attendance records
  • Leave management & approvals
  • Bradford Factor monitoring
  • Rota & shift scheduling
  • Attendance & absence reports
  • Employee profiles & documents
  • Fit note & RTW tracking

No credit card needed for the trial. 12-month term, billed monthly.

Example: a care home with 30 staff = £240/month

Ready to replace paper sign-in sheets?

Join care homes that have switched to digital attendance tracking. Set up in minutes and try it free.

Frequently asked questions

Common questions from care home managers about Leavely.

Can Leavely support CQC staffing records?
Leavely can retain clock-in, leave, absence, and approval records to support a provider's staffing evidence. Software alone cannot make a service CQC compliant; the registered provider remains responsible for staffing decisions, record completeness, and inspection evidence.
How does the QR code clock-in work?
Print a unique QR code for each care home or client address. Staff scan it in a phone browser and the event is recorded against that named location. If device location is required, coordinates must also be supplied before the event is saved.
Can domiciliary care workers clock in at client homes?
Yes. You can create a named QR location for a client address and require device coordinates with the clock-in. Leavely stores that context but does not compare it with a geofence or prove the worker was inside the address.
How long does it take to set up Leavely for a care home?
The setup wizard guides you through the workspace, employees, and core leave settings. Add and print QR locations separately; rollout time depends on your team and location count. Staff need a modern phone browser, camera access for scanning, and a data connection.
Does Leavely track the Bradford Factor for care staff?
Yes. Leavely automatically calculates the Bradford Factor for every employee based on their sick leave records. This helps care home managers identify patterns of short-term absence that may indicate deeper issues and supports fair, consistent absence management.
Can care home managers see who is on shift right now?
Yes. The real-time dashboard shows which staff are currently clocked in, at which location, and for how long. Managers can access this from their phone, tablet, or desktop — giving instant visibility even when they are not on site.
How much does Leavely cost for care homes?
Leavely costs £8 per user per month with the complete Standard toolkit included — no hidden fees. Every account starts with a free trial, no credit card required. For a care home with 30 staff, that is £240 per month.
Does Leavely work on mobile phones?
Yes. Leavely is fully cloud-based and works on any device with a web browser — smartphones, tablets, and desktops. Care workers clock in from their phone, and managers can check attendance and approve leave from anywhere.