Standard keeps the complete HR toolkit in one monthly plan. Ultra adds manager-approved shift cover for frontline teams. Both are billed per active user, with no setup fee or fixed-term contract.
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Pick a slot that suits you and get a focused walkthrough of leave requests, approvals, team calendar checks and setup questions for your team.
Pricing tiers
Standard covers everyday people operations. Ultra adds a controlled way for employees to offer and pick up shifts while managers keep the final say.
Complete core toolkit
£8/user/month
Monthly rolling · per active user
For UK teams replacing leave spreadsheets and disconnected people admin with one dependable workspace.
For frontline operations
Frontline control£10/user/month
Monthly rolling · per active user
For shift-based teams that need staff to solve cover gaps without managers rebuilding the rota by hand.
For larger teams
Custom
Talk to Leavely
For larger or multi-site teams that need procurement support before rolling out Leavely.
Core HR records and workflows stay in Standard. Ultra adds the frontline cover workflow instead of turning exports, security or ordinary leave into paid add-ons.
| Feature | Standard | Ultra | Enterprise |
|---|---|---|---|
| 14-day free trial | Included | Included | Available before rollout |
| Holiday and absence requests | Included | Included | Included |
| Manager approval workflow | Included | Included | Included |
| Team leave calendar | Included | Included | Included |
| Automatic leave balances | Included | Included | Included |
| Sickness, TOIL and Bradford Factor notes | Included | Included | Included |
| Clock-in, documents and audit history | Included | Included | Included |
| Manager-approved shift cover marketplace | — | Included | Included |
| Setup route | Self-serve trial | Self-serve trial | Guided rollout conversation |
| Billing route | £8/user/month | £10/user/month | Custom quote |
Most teams can start with the self-serve trial and decide from real leave requests, balances and approval workflows.
Start free trialTwo self-serve plans
Per active user
£8/user/month
Monthly billing is based on active users. Start with the free trial, then upgrade only if Leavely fits your workflow.
Need frontline cover control?
Ultra is £10/active user/month and adds employee shift offers, colleague volunteers, manager approval and conflict-safe rota reassignment.
Published per-seat pricing keeps the bill easy to estimate before signup.
| Team size | Standard | Ultra |
|---|---|---|
| 5 users | £40/month | £50/month |
| 10 users | £80/month | £100/month |
| 25 users | £200/month | £250/month |
Price anchor
A quick pricing snapshot for buyers comparing a leave-only tool, a broader HR suite or Leavely's self-serve plans.
| Product | Published price signal | Pricing model | What to check |
|---|---|---|---|
| Leavely | £8 Standard / £10 Ultra | Two monthly plans | Standard keeps the complete HR toolkit; Ultra adds frontline shift-cover controls. |
| Manual process | No software fee | Spreadsheet and inbox admin | Internal administration time and reconciliation still need to be costed. |
| Dedicated leave tracker | Varies by supplier | Leave-focused plans | Check which absence, reporting and workforce features are included. |
| Broader HR suite | Varies by package | Modules or package tiers | Check setup fees, minimum terms, add-ons and the total rollout scope. |
Competitor pricing is a public snapshot from July 2026 and can change. Check each provider directly before buying.
Managers stop checking spreadsheets, chasing balances and manually updating shared calendars.
Staff can see balances, requests and approvals without asking HR or their line manager.
Use the full product for 14 days, invite your team and test real approval workflows before paying.
Adjust employees, monthly admin hours saved and hourly cost. The calculator estimates monthly value, annual cost and net annual return.
Approvals, clash checks and balance lookups move out of inboxes and spreadsheets.
The calculator subtracts Leavely at £8 per active user per month.
The output shows gross time value, annual subscription cost and estimated net return.
Standard includes leave, absence, people records, rotas, time, expenses and reporting at £8/active user/month. Ultra charges £2 more only for its new shift-cover control layer.
Compare what is included in Leavely with spreadsheet-based tracking and lightweight leave-only tools.
| Area | Leavely | Spreadsheet | Leave-only tracker |
|---|---|---|---|
| Leave management | Requests, approvals, balances, team calendar and UK bank holidays | Manual updates and separate approvals | Usually covered |
| Absence records | Sickness, TOIL, Bradford Factor notes and activity history | Manual logs and separate notes | Often limited |
| Time and records | Clock-in, employee records, documents and audit trail | Usually separate files | Usually separate system |
| Setup and support | Custom leave policies, email support and no setup fee | Self-managed | Varies by product |
Start the trial now, then upgrade from billing when you are ready.
Planning for a small team? See the cost breakdown for 10 employees.
A vendor-neutral buying snapshot for teams comparing Leavely with manual processes and other software models.
Document the hand-offs, duplicate entry and reconciliation work you want the new system to remove.
Read comparisonUse your own leave year, working patterns, manager scope and bank-holiday region during the trial.
Read comparisonInclude setup, add-ons, minimum terms, internal administration and the cost of getting your data back.
Read comparisonRun a request, rejection, cancellation, sickness follow-up and export with a small pilot group.
Read comparisonLeavely is positioned for UK SMEs that want leave, absence and records in one predictable monthly plan instead of evaluating a larger HR suite first.
| Feature | Leavely | Manual process | Focused tool | Broader HR suite |
|---|---|---|---|---|
| Pricing clarity | £8/user/month, published upfront | No software fee; internal time remains | Check published plan and feature limits | Check package, modules and implementation costs |
| Free trial | 14 days, no credit card required | Not applicable | Check current offer | Check current offer |
| Leave requests and approvals | Included | Manual | Usually included | Check selected package |
| Sickness and absence tracking | Included | Separate record | Check scope | Check selected package |
| Clock-in and staff records | Included | Separate record | Often outside leave-only scope | Check selected package |
| Best-fit buyer | UK SMEs wanting one leave and absence workspace | Very small teams with simple rules | Teams that only need leave tracking | Teams planning a broader HR transformation |
Other suppliers can change pricing, packaging and included features. Confirm current details and contract terms directly before buying.
Standard is £8 and Ultra is £10 per active user per month. A 10-person team pays £80 or £100 per month before VAT.
Standard includes the complete day-to-day HR toolkit. Ultra adds manager-approved shift cover and open-shift pickup for frontline teams. Enterprise is a sales-led procurement and rollout route.
Yes. Every workspace starts with a 14-day free trial and no credit card is required to begin.
The plan includes leave requests, approvals, balances, absence tracking, TOIL, Bradford Factor records, clock-in, documents, audit trail, UK bank holidays and support.
No. There are no setup fees, long contracts or cancellation penalties. You can cancel from billing settings.
Self-serve checkout is monthly. If your team needs one annual invoice, contact Leavely before rollout so availability and terms can be agreed.
Yes. Charities, education, NHS teams and social enterprises can get 50% off, and eligible startups can get 25% off.
Full access for 14 days, then £8/user/month if you choose to continue.
Estimate subscription cost, saved admin time and net annual return.
Total monthly cost
£80
10 employees × £8 per active user/month.
Start Trial14 days free. No credit card required.
Active users
10
Billed monthly after trial
Annual cost
£960
£80× 12 months
Per employee per day
£0.36
Based on ~22 working days/mo
Estimated monthly value saved
£660
10 employees × 3 hours × £22/hour.
Net annual return
£6,960
8.3x monthly value against subscription cost.
The same team on a fixed term
Your team on Leavely: £80/mo, cancel anytime. The same team at a typical suite rate of £15–£25/employee/mo: £150.00–£250.00/mo on a 36-month term = £5,400–£9,000 committed. Substitute whatever you have been quoted — the point is the multiplication.
The £15–£25/employee/mo band is an illustrative round figure used to show how a per-seat price compounds over a fixed term. It is not any particular supplier’s published pricing — use your own quote, and check current terms directly before buying.