Built for hospitality

Staff Management Software
for Hospitality

Shift scheduling, QR code clock-in, and leave tracking built for hotels, restaurants, pubs, cafes, and event venues. Handle seasonal staff, zero-hour contracts, and multi-site teams.

Free 14-day trial. No credit card required.

100%

digital attendance

< 5 min

setup time

£8

per user/month

Sound familiar?

These are the problems hospitality managers face every day — and exactly what Leavely solves.

High staff turnover drains time

Hospitality has the highest turnover rate of any UK sector. Every new starter means more admin — onboarding, rota changes, and holiday calculations. Without a system, it spirals.

Complex rotas and last-minute changes

Split shifts, late-night finishes, weekend-heavy patterns, and constant cover requests. Managing rotas on paper or WhatsApp groups leads to gaps, no-shows, and frustrated staff.

No visibility across multiple sites

Running two restaurants or a hotel group? Without a central system, you cannot tell who is on shift where, whether cover is in place, or how your labour costs compare across sites.

QR Code Clock-In

Print a QR code for each venue, kitchen, or site. Staff scan in a phone browser and the event is recorded against that named location. Require device coordinates when you need more location context.

  • Unique QR code per location
  • Device coordinates captured when required
  • Works on any smartphone camera
  • Split shift clock-in and clock-out

The Crown & Anchor

QR Code — Kitchen Entrance

Scan to clock in

Device location captured — 42 High Street, Manchester M1 2AB
Clocked in at 10:58 — 24 Mar 2026

Shift & Rota Management

Create and publish rotas for your hospitality team and view attendance by location. Ultra adds manager-approved shift offers and volunteer pickup when cover is needed.

  • Weekly and monthly rota views
  • Manager-approved shift cover on Ultra
  • Real-time staffing levels per location
  • Exportable rotas for staff notice boards

Weekly Rota — The Crown & Anchor

JT
Jake T.Chef

Mon–Fri 07:00–15:00

Confirmed

SL
Sophie L.Server

Wed–Sun 11:00–15:00, 18:00–23:00

Confirmed

RK
Ryan K.Bar Staff

Fri–Sun 17:00–01:00

Cover Needed

Split Shift Tracking

Sophie L. works lunch (11:00–15:00) and evening (18:00–23:00). Both shifts tracked separately with combined daily hours.

Leave Tracking for Variable Hours

Hospitality teams can export clock-in evidence, record the allowance approved for each worker, and track requests against it. Statutory irregular-hours and holiday-pay calculations stay with payroll.

  • Pro-rata holiday for variable-hours staff
  • Zero-hour contract accrual tracking
  • One-click leave approvals
  • Bradford Factor auto-calculated

Holiday Accrual — Variable Hours

AR
Amira R.Zero-Hour
124 hrs worked15.1 hrs accrued
LP
Luke P.Part-Time
200 hrs worked24.3 hrs accrued
PS
Priya S.Seasonal
80 hrs worked9.7 hrs accrued

UK Law — 5.6 Weeks Pro-Rata

Hours ready for payroll entitlement review

Compliant

Real-Time Staff Visibility

See who is clocked in right now, at which venue, and for how long. Spot gaps in cover before service starts. Access from your phone, tablet, or desktop — even when you are between sites.

  • Live dashboard of who is on shift
  • Multi-location breakdown
  • Instant gap detection before service
  • Works on any device, anywhere

Live Staff Dashboard

Jake T.
The Crown & AnchorOn Shift
Sophie L.
The Crown & AnchorOn Shift
Ryan K.
The Old MillNot Clocked In

Cover gap detected

Ryan K. has not clocked in at The Old Mill. Evening shift starts at 17:00. Consider arranging cover.

Attendance & Absence Reports

Pre-built reports for attendance patterns, absence trends, hours worked, and overtime. Export to CSV for payroll or share with your management team. See exactly how your labour costs break down.

  • Hours worked reports for payroll
  • Filter by date range, employee, or location
  • Export to CSV for payroll providers
  • Trend analysis for absence patterns

Staff Report — March 2026

Total hours worked
2,840+120 vs Feb
Total sick days
8-2 vs Feb
Avg Bradford Factor
32Low
Attendance rate
96.8%+1.2%

Export to CSV for payroll, management meetings, or labour cost analysis

Stay compliant without the paperwork

Hospitality businesses face unique compliance challenges. Leavely handles the complexity so you can focus on service.

Working Time Regulations

Clock times, break minutes, and exported totals support working-time reviews. Managers remain responsible for checking weekly limits, rest, and night-work rules.

Holiday Accrual for Variable Hours

For zero-hour and variable-hours staff, export clock-in evidence for payroll and record the approved allowance in Leavely for transparent balance tracking.

Multi-Site Record Keeping

Clock-ins retain timestamps and named locations, with device coordinates when required. Leave and absence records keep their own approval and audit history.

Built for every type of hospitality venue

Whether you run a single cafe or manage a chain of restaurants, Leavely fits your workflow.

Hotels

Front desk, housekeeping, kitchen, and management teams

Restaurants

Front-of-house, kitchen staff, and split shift management

Pubs & Bars

Evening and weekend staff with variable-hours contracts

Cafes

Early-morning starts and part-time staff rotas

Event Venues

Seasonal events, temporary staff, and multi-room cover

Simple, transparent pricing

Standard keeps the complete core toolkit together. No hidden fees. No long-term contracts.

Per seat

£8/user/month

Billed monthly based on active employee count

  • Complete Standard toolkit — no setup fee
  • QR clock-in with location capture
  • Shift & rota management
  • Leave management & approvals
  • Holiday accrual for variable hours
  • Multi-location support
  • Attendance & absence reports
  • Employee profiles & documents
  • Bradford Factor monitoring
  • Real-time staff dashboard

No credit card required. Cancel anytime.

Example: a restaurant with 20 staff = £160/month

Ready to simplify staff management?

Join hospitality businesses that have switched to digital attendance and leave tracking. Set up in under 5 minutes, free for 14 days.

Frequently asked questions

Common questions from hospitality managers about Leavely.

How does Leavely handle shift patterns in hospitality?
Leavely supports rota and attendance records for early, late, and rotating work. Staff use QR or account clock-in, and managers can see open daily clock entries by named location. A clock entry supports one in/out pair per employee per day, so separate same-day split-shift segments still need a payroll-side process.
Can Leavely manage seasonal and temporary staff?
Yes. You can add seasonal staff and deactivate them when the season ends. Export worked-time records, calculate the statutory entitlement that applies, then enter the approved allowance for balance and request tracking. There is no minimum seat commitment.
Does Leavely support zero-hour contract workers?
Yes. Leavely records clock-in hours and exports them for payroll, while managers can enter the approved allowance and track leave against it. It does not calculate rolled-up holiday pay or 12.07% entitlement from clock-ins.
Can I manage multiple locations with one account?
Yes. You can set up a QR code for each location — each restaurant, bar, hotel, or venue. Staff clock in at whichever site they are working at, and managers can see real-time attendance across all locations from a single dashboard.
How does the QR code clock-in work for restaurants and hotels?
Print a QR poster for each location. Staff scan it in a phone browser and Leavely records the event against that named location. When device location is required, coordinates must also be supplied before the event is saved. Those coordinates are context, not geofence verification.
Does Leavely handle split shifts?
Leavely currently stores one clock-in and clock-out pair per employee per day. You can record break minutes within that daily entry, but it does not natively create separate attendance pairs for lunch and evening service. Keep separate split-shift segments in your payroll process where required.
How does Leavely help with Working Time Regulations compliance?
Leavely records clock times, break minutes, and exported totals that can support a Working Time Regulations review. The employer remains responsible for checking weekly limits, rest and night-work rules. Irregular-hours entitlement and holiday pay remain payroll calculations.
How much does Leavely cost for hospitality businesses?
Leavely costs £8 per user per month with the complete Standard toolkit included — no hidden fees. Every account starts with a free 14-day trial, no credit card required. For a restaurant with 20 staff, that is £160 per month.