Employee Leave Tracker
That Does the Maths for You
Stop spending hours updating spreadsheets. Leavely automatically tracks every employee's leave balance, handles pro-rata calculations, and manages carry-over rules. You set it up once and it works on its own.
Free 14-day trial. No credit card required. £8/user/month.
Why spreadsheets fail at leave tracking
Excel was built for numbers, not for managing people. Here is what goes wrong.
Formulas break
Someone edits the wrong cell, deletes a row, or overwrites a formula. Suddenly half the balances are wrong and nobody knows which ones to trust.
Manual calculations
Pro-rata for part-timers, bank holiday deductions, carry-over limits. Every edge case requires a manual calculation that is easy to get wrong.
No real-time updates
The spreadsheet only updates when someone remembers to update it. Employees ask managers about their balance, managers check the spreadsheet, and neither is sure the number is right.
Leave tracking that runs itself
Set up your leave policies once. Leavely handles everything from there.
Balances update automatically
When a request is approved, the balance changes instantly. When a request is cancelled, it is reversed. There is no delay and no manual step.
Pro-rata calculated for you
Part-time employees get their entitlement calculated based on contracted hours. Mid-year starters get a pro-rata allowance for the remaining leave year. You set the rules once.
Carry-over and accrual rules
Set carry-over limits and expiry dates. Or use accrual based leave where entitlement builds up each month. Leavely enforces the rules automatically.
Bank holidays deducted or added
Choose whether UK bank holidays are deducted from the employee allowance or treated as additional days off. Region-specific holidays for Scotland and Northern Ireland are supported.
One-click approvals
Managers receive email notifications for new requests and approve or decline in a single click. The employee is notified immediately.
Export to CSV
Need to send leave data to your accountant or payroll provider? Export any report to CSV with one click. Filter by date range, department, or leave type.
Every employee sees their balance instantly
No more "how many days do I have left?" questions. Employees check their own balance anytime.