Switch to Leavely in minutes

Moving to a proper leave system?
Bring your whole team across in minutes.

Upload the staff list you already have. Leavely maps the columns, imports everyone, and sets up their leave balances for you. No re-typing, no card needed to start.

Book a demo or start free and import my team

Download CSV template

No setup fee · No card needed for the trial · Built for UK GDPR

12-month term, billed monthlyNo minimum seatsNo card for trialNo setup feeExport your data anytime

Your team imported in three steps

You already have the data. We do the heavy lifting, so you’re up and running today, not next month.

Step 1

Export

Download from your spreadsheet or current system as CSV, or send us your file and we’ll import it for you.

Step 2

Map

We auto-detect the usual column names: names, emails, start dates and remaining allowance. If your headers differ, rename them to match our template.

Step 3

Go live

Everyone’s invited, balances are set, and approvals are ready the same day.

Download our CSV template

Got a messy sheet? Start from a clean template, or send us your file and we’ll import it for you.

The everyday spreadsheet headaches, gone

If any of these sound familiar, you’ve outgrown the spreadsheet.

“Two people booked the same week off and nobody noticed.”

A live team calendar with automatic clash warnings before anything is approved.

“Allowances are wrong by half a day and you can’t prove why.”

Automatic accrual, pro rata and a full audit trail for every change.

“It all lives on one person’s laptop.”

Cloud-based with role-based access under UK GDPR. Available to everyone who needs it.

Connected people operations. A clear monthly price.

Bring leave, absence, rotas, TOIL, expenses and staff records into one workspace. Standard includes the core toolkit; Ultra adds manager-approved shift cover.

	Leavely	Spreadsheet	Bundled HR suite
Time to set up	Minutes: import your team from a CSV	Hours of manual setup, then constant upkeep	Onboarding calls and configuration projects
Cost predictability	Clear per-user pricing with the complete Standard toolkit included	“Free”, but paid for in admin time and errors	Tiered plans and modules you may not use
Leave clash detection	Built in: warns you before approval	None: you have to spot clashes yourself	Usually included
Accrual & carryover	Automatic, with UK rules built in	Manual formulas that break	Usually included
Data export on exit	Export your data any time, in-product	It’s your file already	Varies by provider

Worried about switching? Don’t be.

Will I lose my existing leave balances?

No. Your remaining allowance for each person comes across in the import, so balances are correct from day one. If anything needs adjusting, you can edit each person’s balance afterwards.

My spreadsheet is messy: will it still work?

Yes. The importer auto-detects the usual column names: entitlement, line manager, start date and more. If your headers differ, rename the header row to match our clean CSV template, or just send us your file and we’ll import it for you.

Do I need a credit card to start?

No. You can start your free trial and import your team without entering any card details. Add billing later only if you decide to continue.

How long does switching actually take?

Most teams are live the same day. Export your staff list, upload it, map the columns, and everyone is invited with their balances set.

How is our staff data protected?

Leavely is built for UK GDPR with role-based access and European cloud hosting, so the right people see the right information, and it is no longer sitting on one person’s laptop.

Bring your team across today

Upload the list you already have and be live the same day. No card needed to start.