Employee onboarding software

Employee Onboarding Software
for UK Businesses

Never forget a step when bringing a new employee on board. Create reusable onboarding templates, assign tasks to HR, managers, IT, and the new starter, and track completion from a single dashboard. Part of Leavely alongside leave management, rotas, and expenses at £8 per user per month.

Free 14-day trial. No credit card required.

£8

per user/month

Templates

reusable checklists

Track

every task

Everything you need for smooth onboarding

Replace spreadsheets and email chains with structured onboarding that everyone can follow.

Reusable templates

Create onboarding templates once, use them every time someone joins. Different templates for different roles, departments, or locations. Update the template and all future onboardings use the new version.

Multi-person task assignment

Assign tasks to HR, the line manager, IT, or the new employee. Each person sees only their tasks and gets notified when something needs their attention.

Completion tracking

See a progress bar for each new starter. Know exactly which tasks are done, which are pending, and who is responsible. No more chasing people to find out if the laptop was ordered.

Deadline reminders

Set due dates on tasks and Leavely sends reminders when deadlines approach. Critical tasks like sending the contract or completing right-to-work checks never slip through the cracks.

Task descriptions and notes

Each task includes a description explaining what needs to be done and space for notes. The person who completes the task can add comments or confirmation details.

Part of your HR platform

Onboarding feeds into everything else. When onboarding is complete, the employee already has their leave policies set up, their rota assigned, and their manager linked. No duplicate data entry.

Example onboarding checklist

Here is what a typical onboarding template looks like in Leavely. You can customise it to match your process.

Send employment contractHR
Complete right-to-work checkHR
Set up payrollHR
Create email accountIT
Order laptop and equipmentIT
Schedule induction meetingManager
Set up first-week goalsManager
Complete tax declaration formEmployee
Read employee handbookEmployee
Complete health and safety trainingEmployee

This is an example template. You can create your own with any tasks, assignments, and due dates.

Never miss an onboarding step again

Create your first onboarding template in minutes. Assign tasks. Track completion. All included at £8 per user per month.

Why onboarding works better inside your HR platform

Onboarding connects to everything else

When onboarding is complete, the new employee already has their leave policies assigned, their manager linked, and their rota set up. There is no duplicate data entry and no gap between onboarding and day-to-day operations.

One tool instead of a project management app

Some businesses use Trello, Asana, or a spreadsheet for onboarding. That means another tool to learn, another login, and another subscription. Leavely handles onboarding inside the same platform your team uses for leave and rotas.

Consistency across every new hire

Templates ensure every new employee gets the same experience. Nothing gets forgotten because someone was busy that week. The checklist is the same whether you hire one person or ten.

Compliance tasks are tracked

Right-to-work checks, contract signing, tax declarations, and health and safety training are all tracked with due dates. If something is overdue, you see it immediately. This helps with audit trails and legal compliance.

Frequently asked questions

How do onboarding templates work in Leavely?
You create a reusable onboarding template with a list of tasks. Each task is assigned to a role (HR, manager, IT, or the new employee) and has a description and optional due date. When a new employee joins, you apply the template to them and Leavely creates all the tasks automatically. Each person assigned a task sees it in their dashboard.
Can I assign tasks to different people?
Yes. Onboarding tasks can be assigned to HR (e.g. send contract, set up payroll), the manager (e.g. schedule induction meeting, set first-week goals), IT (e.g. create email account, order laptop), or the new employee themselves (e.g. complete tax forms, read handbook). Each person only sees the tasks assigned to them.
How do I track onboarding completion?
Leavely shows a progress bar for each new starter. You can see which tasks are done, which are pending, and who is responsible for the outstanding items. This makes it easy to chase up anything that is running late before the employee s start date.
Is onboarding included in the £8/user/month price?
Yes. Onboarding checklists and task management are included in the standard Leavely plan. There are no add-on fees. You also get leave management, rota planning, time tracking, performance reviews, and expenses in the same price.
Can I use different templates for different roles?
Yes. You can create multiple onboarding templates for different departments, roles, or office locations. For example, a template for office staff might include desk setup and building access, while a template for remote workers might include VPN setup and equipment delivery tracking.

Try Leavely free for 14 days

Onboarding checklists, leave management, rotas, and more. All for £8 per user per month. No credit card needed.