Employee onboarding software

Employee Onboarding Software
for UK Businesses

Never forget a step when bringing a new employee on board. Create reusable onboarding templates, assign tasks to HR, managers, IT, and the new starter, and track completion from a single dashboard. Part of Leavely alongside leave management, rotas, and expenses at £8 per user per month.

Free 14-day trial. No credit card required.

£8

per user/month

Templates

reusable checklists

Track

every task

Everything you need for smooth onboarding

Replace spreadsheets and email chains with structured onboarding that everyone can follow.

Reusable templates

Create onboarding templates once, use them every time someone joins. Different templates for different roles, departments, or locations. Update the template and all future onboardings use the new version.

Role-labelled responsibility

Mark each task for HR, the line manager, IT, or the new employee so the owner of every step is clear.

Completion tracking

See a progress bar for each new starter. Know exactly which tasks are done, which are pending, and who is responsible. No more chasing people to find out if the laptop was ordered.

Controlled completion

Role-aware controls stop employees and managers from completing checklist items assigned to another role. Owners and admins retain oversight.

Task descriptions

Add a concise description to each template item so the responsible person knows what completion means.

Part of your HR platform

The checklist sits on the employee record alongside their manager, working pattern, documents, leave, and rota activity.

Example onboarding checklist

Here is what a typical onboarding template looks like in Leavely. You can customise it to match your process.

Send employment contractHR
Complete right-to-work checkHR
Set up payrollHR
Create email accountIT
Order laptop and equipmentIT
Schedule induction meetingManager
Set up first-week goalsManager
Complete tax declaration formEmployee
Read employee handbookEmployee
Complete health and safety trainingEmployee

This is an example. You can create your own task titles, descriptions, ordering, and responsible roles.

Never miss an onboarding step again

Create your first onboarding template in minutes. Assign tasks. Track completion. All included at £8 per user per month.

Why onboarding works better inside your HR platform

Onboarding stays with the employee record

The checklist lives alongside the employee's manager, working pattern, documents, leave, and rota activity, so managers do not need a separate project board.

One tool instead of a project management app

Some businesses use Trello, Asana, or a spreadsheet for onboarding. That means another tool to learn, another login, and another subscription. Leavely handles onboarding inside the same platform your team uses for leave and rotas.

Consistency across every new hire

Templates ensure every new employee gets the same experience. Nothing gets forgotten because someone was busy that week. The checklist is the same whether you hire one person or ten.

Important checks stay visible

Use checklist items for right-to-work checks, contracts, tax forms, or safety training. Leavely records completion time and the completing user; your team remains responsible for the underlying check and evidence.

Frequently asked questions

How do onboarding templates work in Leavely?
You create a reusable template with task titles, descriptions, and responsible roles. Choose it while adding an employee and Leavely copies those tasks into that employee's checklist. The dashboard shows onboarding progress, while the employee profile holds the full checklist.
Can I assign tasks to different people?
Yes. Label tasks for HR, the manager, IT, or the new employee. The checklist keeps responsibility visible, and completion controls prevent an employee or manager from ticking off tasks assigned to another role.
How do I track onboarding completion?
Leavely shows a progress bar for each new starter. You can see which tasks are complete, which are still open, and the role responsible for each item.
Is onboarding included in the £8/user/month price?
Yes. Onboarding checklists and task management are included in Standard at £8 per active user per month. Ultra is £10 and adds manager-approved shift cover.
Can I use different templates for different roles?
Yes. You can create multiple onboarding templates for different departments, roles, or office locations. For example, a template for office staff might include desk setup and building access, while a template for remote workers might include VPN setup and equipment delivery tracking.

Try Leavely free for 14 days

Onboarding checklists, leave management, rotas, and more. All for £8 per user per month. No credit card needed.