Switching from another HR system?
Bring your people, balances and bookings with you.
Export your staff list and upload it to Leavely. We map the columns, import everyone, and set up their leave balances for you. No re-typing, no card needed to start.
Cancel anytime · No card needed to start · UK-hosted
Your team imported in three steps
You already have the data. We do the heavy lifting — so you’re up and running today, not next month.
Export
Download from your spreadsheet or current system as CSV — or send us your file and we’ll import it for you.
Map
We auto-detect the usual column names — names, emails, start dates and remaining allowance. If your headers differ, rename them to match our template.
Go live
Everyone’s invited, balances are set, and approvals are ready the same day.
Got a messy sheet? Start from a clean template — or send us your file and we’ll import it for you.
Your existing export, mapped for you
Export your staff list as CSV, and the fields it will almost certainly contain map straight onto the Leavely template.
Mapping your export to Leavely
Most HR-system staff exports contain the same handful of fields. Here’s where each one goes in the Leavely import template — the importer auto-detects the usual header names. If yours differ, rename the header row to match the template, or send us your export and we’ll import it for you.
| Common export field | Leavely template column |
|---|---|
| First name / forename | First name |
| Last name / surname | Last name |
| Email address | |
| Department / team | Department |
| Job title / role | Role |
| Start date / employment start | Start date |
| Holiday entitlement / annual allowance | Annual leave entitlement |
| Line manager / reports to | Manager email |
Column names look different in your export? Rename the header row to match the template — or send us your export and we’ll import it for you.
Download the templatePrefer paper? Print the step-by-step switching checklist and tick it off as you go.
The everyday spreadsheet headaches — gone
If any of these sound familiar, you’ve outgrown the spreadsheet.
“Two people booked the same week off and nobody noticed.”
A live team calendar with automatic clash warnings before anything is approved.
“Allowances are wrong by half a day and you can’t prove why.”
Automatic accrual, pro rata and a full audit trail for every change.
“It all lives on one person’s laptop.”
Cloud-based, role-based access, UK-hosted. Available to everyone who needs it.
Connected people operations. A clear monthly price.
Bring leave, absence, rotas, TOIL, expenses and staff records into one workspace. Standard includes the core toolkit; Ultra adds manager-approved shift cover.
| Leavely | Spreadsheet | Bundled HR suite | |
|---|---|---|---|
| Time to set up | Minutes — import your team from a CSV | Hours of manual setup, then constant upkeep | Onboarding calls and configuration projects |
| Cost predictability | Clear per-user pricing with the complete Standard toolkit included | “Free” — but paid for in admin time and errors | Tiered plans and modules you may not use |
| Leave clash detection | Built in — warns you before approval | None — you have to spot clashes yourself | Usually included |
| Accrual & carryover | Automatic, with UK rules built in | Manual formulas that break | Usually included |
| Data export on exit | Export your data anytime, no lock-in | It’s your file already | Varies by provider |
Worried about switching? Don’t be.
Will I lose my existing leave balances?
My spreadsheet is messy — will it still work?
Do I need a credit card to start?
How long does switching actually take?
Is my data safe and UK-hosted?
Bring your team across today
Upload the list you already have and be live the same day. No card needed to start.
Cancel anytime · No card needed to start · UK-hosted