Subscription
Model the active headcount you expect over the full term, including minimum seats and seasonal workers.
Four cost lines to put in the business case
Ask every supplier the same questions and record the answer in writing.
Setup and migration
Include implementation services, data cleaning, imports, policy configuration and manager training.
Add-ons and limits
Check whether reports, documents, time tracking, support or storage sit behind another package.
Exit and data access
Confirm renewal dates, notice rules, export formats and what remains accessible after cancellation.
Published Leavely price
Model the subscription at your team size
These examples use £8 per active user per month and exclude tax.
| Active users | Monthly | 12-month equivalent |
|---|---|---|
| 5 | £40 | £480 |
| 10 | £80 | £960 |
| 25 | £200 | £2400 |
| 50 | £400 | £4800 |
Use your expected active-user count and confirm current billing terms on the pricing page.
Trial checklist
Make the cheapest option prove it works
A system is only economical if employees, managers and administrators can complete the important work reliably.
- Can employees complete the core workflow without manager intervention?
- Can managers see the context they need without seeing unrelated employee records?
- Are leave balances, part-time patterns and bank holidays handled consistently?
- Can HR or an owner export operational records without raising a support ticket?
- Does the audit history show who changed or decided the records that matter?
- Are the initial term, renewal, notice and cancellation steps written clearly?
Frequently asked questions
How much does Leavely cost?
Leavely publishes one price of £8 per active user per month. The 14-day trial does not require a payment card. Review the current pricing page and terms before subscribing.
What makes HR software affordable?
Affordability is the total operating cost, not only the subscription. Include setup, add-ons, internal administration, training, contract length, renewal changes and the cost of extracting your data.
Is a spreadsheet always cheaper?
A spreadsheet has little or no additional software cost, but it still needs administration, access controls, reconciliation and a decision trail. It can be economical for a very small team with simple rules; test the full process rather than assuming either model is cheaper.