Pro-rata leave checklist - UK

Worker:
Contract type:
Leave year:
Full-time equivalent allowance:

Regular part-time workers
- Confirm days or hours worked each week.
- Calculate days worked per week x 5.6, or use hours where shifts vary.
- Confirm whether bank holidays are included in the allowance.
- Do not round below the statutory minimum.

Zero-hours or irregular-hours workers
- Keep records of hours worked in each pay period.
- Calculate statutory leave accrual using the correct method for the leave year.
- Track leave taken and holiday pay separately.
- Check entitlement does not exceed the 5.6 week statutory cap.

Common checks
- Confirm holiday accrues during sickness and family leave.
- Use a consistent method for Monday and non-Monday workers.
- Record policy wording and calculation method.
- Review calculations when working pattern changes.